SRMUN Registration Policy

The Secretary-General assigns countries based upon preferences listed at the time of registration and the size of each delegation. Schools may not represent two countries that are members of the Security Council or multiple countries within close geographic proximity (e.g. India and Pakistan.) Country assignments will not be officially released until the non-refundable $100 school fee is received and processed by the Executive Director of Finance.

Confirmation and the Minimum Number of Delegates
The Secretary-General will assign countries via e-mail. Upon the receipt of this e-mail, school representatives must confirm the acceptance of their given country assignments. Confirmation also signifies the commitment to bring the minimum number of delegates required to represent the assigned country or countries at the conference. Upon the acceptance of a given country assignment, schools assume the financial responsibility for the minimum number of delegates required for the country assignment and will be billed accordingly. The minimum number of delegates is defined as the number of delegates necessary in order to have at least one representative for the country present in each committee that it is a member. To double-check the minimum number of delegates, please refer to the country matrix or e-mail the Secretary-General.

Changes to Delegate Counts and Fees
Schools may request changes to their delegate counts without financial penalty until September 15th of each year. Delegate fees are $75 per delegate until this date. From September 16th-October 15th cancelled delegates will only receive a 50% refund on their delegate fees. After October 15th, no refunds will be given for cancelled delegates. Delegate fees rise to $85 after October 15th. Schools with outstanding balances will be billed accordingly.

The Appeal Process
In rare occasions, schools may find that they are unable to attend the conference due to extreme circumstances. In such cases, a written letter providing a detailed explanation of the situation must be submitted to the Executive Director of Finance prior to opening ceremonies of the SRMUN conference. The SRMUN Board of Directors will evaluate these requests on a case-by-case basis. All decisions are final. If your appeal is denied, your institution remains financially liable for all fees assessed. If you have questions regarding the appeal process, please contact the Executive Director of Finance or the President of the SRMUN Board of Directors.