The Secretary-General assigns Member States based upon preferences listed at the time of registration and the size of each delegation. Colleges/Universities may not represent two Member States that are within the Security Council. Member State assignments will not be officially released until the non-refundable $150 fee is received and processed by the Executive Director of SRMUN, Inc.
Confirmation and the Minimum Number of Delegates
The Secretary-General will assign Member States via e-mail confirmation. Upon the receipt of said e-mail, College/University representatives must confirm the acceptance of their given Member State(s) assignment(s). Confirmation also signifies the commitment to bring the minimum number of delegates required to represent the assigned Member State(s) at the conference. Upon the acceptance of a given Member State(s) assignment, Colleges/Universities assume the financial responsibility for the minimum number of delegates required for the Member State(s) assignment and will be billed accordingly. The minimum number of delegates is defined as the number of delegates necessary in order to have at least one representative for the Member State present in each committee that it is a representative of. To double-check the minimum number of delegates, please refer to the Member State matrix found on the left hand menu of our webpage or e-mail the Secretary-General.
Changes to Delegate Counts and Fees
Colleges/Universities may request changes to their delegate counts without financial penalty until September 15th of each year. Delegate fees are $80 per delegate until this date. From September 16th - October 15th cancelled delegates, but not less than the minimum number per their Member State assignment, will only receive a 50% refund on their delegate fees. Delegate fees are considered non-refundable after October 15th. Delegate fees rise to $90 after October 15th.
The Appeal Process
In rare occasions, Colleges/Universities may find that they are unable to attend the conference due to extreme circumstances. In such cases, a written letter providing a detailed explanation of the situation must be submitted to the Executive Director prior to opening ceremonies of the SRMUN Charlotte conference. The SRMUN Board of Directors will evaluate these requests on a case-by-case basis. All decisions are final. If your appeal is denied, your institution remains financially liable for all fees assessed. If you have questions regarding the appeal process, please contact the Executive Director or the President of the SRMUN Board of Directors.